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I have located and
hired an evaluator to conduct our evaluation. How can I best work with
him/her in order to get the most out this work?
Below is a list of tips useful in monitoring
and assessing an evaluator's work:
- Come to an agreement on the scope of work
that is needed. Before any evaluation work begins, you and the evaluator
should be in agreement on the specific work that will be performed.
A list of tasks and subtasks should be prepared, including any deliverables
(e.g., reports, meeting presentations, or other products) that are associated
with each task. Use the drafted evaluation plan that your evaluator
submitted during the hiring process as the basis for this discussion.
The tasks and deliverables can be changed as time goes on, but the evaluator
should not work on activities outside the established scope of work
without your agreement.
- Come to an agreement on the scope of work
that is needed. Before any evaluation work begins, you and the evaluator
should be in agreement on the specific work that will be performed.
A list of tasks and subtasks should be prepared, including any deliverables
(e.g., reports, meeting presentations, or other products) that are associated
with each task. Use the drafted evaluation plan that your evaluator
submitted during the hiring process as the basis for this discussion.
The tasks and deliverables can be changed as time goes on, but the evaluator
should not work on activities outside the established scope of work
without your agreement.
- Establish a timeline for reports and other
products. Due dates should be established for each deliverable listed
in the scope of work. Consider requiring drafts of reports and other
important products as deliverables so that changes can be made in those
deliverables before they are submitted in final form. Time should be
built into the deliverable schedule to allow you and your staff to review
and comment on draft products and for the evaluator to revise the drafts
for final submission. It is helpful to include in the schedule due dates
for your comments on draft products. Those dates will help to keep things
on schedule. Monitoring the evaluator's adherence to the schedule is
part of assessing their performance.
- Write a contract. An important part of managing
an evaluator is preparing a contract for the evaluation work. Important
content that should be included in the contract includes the following:
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